The food supply chain management system is a network of businesses that collaborate to offer food, ingredients, non-food goods, and other services to restaurants. Various businesses operate as suppliers, distributors, wholesalers, importers, exporters, manufacturers, and supplier representatives. A restaurant’s value chain is divided into three major components: supply, operations, and profitability. Supply is critical to ensuring that a restaurant runs like a well-oiled machine. As a result, the supply chain is a major contributor to a company’s profitability.
This article will teach you the guidelines for running your restaurant. Even if you’re new to the industry, our food supply chain management tip will help you stay on schedule and provide the best food delivery services.
Efficient Food Supply Chain Management System: Tips to Follow
1. Consider the Demand
You work with customers, and they set the tone for what suppliers should look for. As a result, the supply chain cycle starts with the following processes:
- Examine your data from the previous year to determine the most popular dishes for a specific time.
- Consider last year’s performance and determine what caused the decrease/increase in sales.
- If you can’t study the previous year’s numbers, consider the last few weeks.
- Taking into account external factors like Weather/seasonality, for example, might induce a drop or increase in demand.
For instance, if you have an online food ordering app, you can get all the data in one -click.
2. Maintain Good Relations with Your Suppliers
To ensure your restaurant runs well, you must select reputable suppliers and establish a trusted connection with them. There are a few suggestions on this:
- It is critical to communicate schedules, deadlines, and norms with suppliers to choose the most trustworthy ones with a solid reputation for the partnership.
- You must not only pay your expenses but also your suppliers.
- Use effective staff development tactics to help your team learn more. You can use on-the-job training strategies based on scenario modeling, counseling, mentoring, rotation, etc.
- Determine in advance, with your supplier, how you will address any possible problems or other issues that may develop in the future.
- Make use of advanced technology like a food ordering app to identify your demand in one click.
- In an ever-changing environment, you must seek new methods to develop and innovate.
3. Pay Special Attention to Lower-Cost Items
Fluctuating pricing on “large” purchases (such as meat or fish) can significantly impact expenses. But do you consider the “minor” splurges? How much do you spend on spices, for example?
Assume your supplier gives a $40 discount per store when you buy mustard. Isn’t it unimportant? But how much money can you save using all outlets? The result could be significant.
As a result, you need to consider all the items/ingredients on the plate and perform a complete analysis.
4. Keep Track of Your Inventory
Keep an eye on your inventory and the number of things for sale regularly. That’s where inventory comes into play, as it is necessary to measure the quantity of your merchandise and compare it to your sales to estimate the discrepancy.
Our suggestions are as follows:
- Monitor sales to detect even minor changes and make required modifications.
- Maintain “just in case” supplies. Such inventory can help you manage challenging issues and satisfy your clients in critical scenarios.
- Create an inventory management policy. It would help if you comprehensively understood how and who manages inventory.
- Control losses. Even the best restaurants incur losses, but you must understand why.
- Maintain accurate inventory records. To avoid confused counts, you should always have up-to-date inventory data at the time of new deliveries.
You can get the best food delivery system via an app or software to keep your inventory data up to date, control losses, and track sales. Consider using a custom iOS or Android app with Clickoot as per need.
5. Manage Recipes with Food Supply Chain Management System
To manage inventories, define your recipes & learn how to manage them. You can lower your food bills if you master this ability.
Assume you have a document for each dish’s preparation. As a result, it is easier to determine the number of groceries and, thus, your supplies for several days or a week.
Ensure you remember the following tips:
- Using ingredients carelessly leads to a quick depletion of supply.
- Food supply chain management systemhelps identify how many raw materials you need.
- Streamlined recipe management methods help decrease restaurant theft and estimate the cost of each meal.
6. Reduce Waste
There must be enough room for all kinds of food and ingredients. You must place food in storage areas following standards when it is received.
7. Avoid One-Time Purchases
It is critical to buy under contract from reputable vendors. And it’s expensive to buy from local stores when you’re out of something. There are more issues to consider, such as determining the correct number of products, product composition and additional data (e.g., allergen information), etc.
8. Delegate & Educate with Food Supply Chain Management System
To begin, decide which parts of the supply chain you will handle and which you will delegate to other staff or a third party. Remember that you need help managing your supply chain, especially if you have many locations. We recommend that you hire Clickoot to oversee the supply chain management of your business. Take the time to teach your personnel and assign people to specific tasks such as taking orders, warehouse management and financial reporting and so on.
9. Quality Assurance
All restaurants must follow crucial regulations to keep their customers in good health. You must guarantee that a quality management system is in place at your location and throughout the chain. That being said, you should record every ingredient & pay close attention to data such as purchased quantity, product description & composition, purchase/expiry date, storage needs, nutritional value, and so on. After all, the food supply chain management system is about who and what you work with, from growers to suppliers, from registering new items to reviewing lineups. As a result, it is critical to assess and analyze your quality control system at all levels of engagement frequently.
10. Be Environmentally-Friendly
Going green, especially for a food chain, is a difficult task from an SCM standpoint. All because such a process needs significant expenses for decreasing energy usage, eliminating disposable products, minimizing food waste, etc. Yet, if you know how to apply environmentally friendly methods, you can achieve sustainability and lessen your company’s environmental effects.
11. Make Use of a Closed-Loop Economy
Today’s restaurateurs rely on something other than the traditional food supply chain management system, which ends with the disposal of goods. They want to be a part of a closed-loop economy, which is an economic model that produces no waste because all used products are recycled, mended, and reused. Such an economy helps you reduce waste and market your business in an environmentally friendly manner. To make it easier to cycle supplies, restaurateurs use food ordering & delivery systems to measure and evaluate kitchen waste.
12. Reconsider your Supplier Relationships.
As comfortable & long as your connection with your suppliers is, you should re-evaluate it on a regular basis in terms of satisfying needs and assisting you in managing your restaurant.
Please answer the following questions:
- Do your needs match the terms of the agreed contract?
- Does your vendor meet all the contract requirements?
- What causes disagreements, and how soon can they be settled?
Responding to the questions above will help you choose what to alter in the relationship or whether changing your supplier(s) is preferable.
13. Keep Track of Your Deliveries
Implement a food delivery system for restaurants to track your deliveries in real-time and plan your day accordingly. Customers can use food delivery apps, which are provided by the majority of restaurants.
14. Maintain Contact with Your Drivers
Under other circumstances, such as avoiding traffic congestion or reducing delivery time, you may need to amend your delivery address or contact your driver.
15. Promotional Control
Ensure you are ready to match the expected demand flow before launching your promotion campaign.
How do you go about doing that? Here’s a quick reference:
- Inform your objectives to primary vendors.
- Look for options from other vendors.
- Select an appropriate time for a special promotion.
- Establish a time frame for when the promotion will finish.
16. Compile Analytical Reports
By creating and analyzing reports, restaurateurs can forecast, plan, and see losses/profits. They can identify trends during certain times of the year or day and create special menu options to suit their customers. They can track their inventory and be precise with your daily/weekly expenses. Also, identify gaps and close them to strengthen your relationships with suppliers or customers.
17. Make Use of Technology with Food Supply Chain Management System
Several businesses on the market can automate work procedures in restaurants. Furthermore, they assist in lowering the danger of human error and speeding up operations, making them more accurate and efficient.
To do this, it is worthwhile to seek Clickoot to learn more about the benefits of such a food delivery management system. Contact and schedule a demo to understand how Clickoot can help manage the food supply chain.